A business letter is a formal written communication used to communicate with Businessfox.co.uk/ or organizations. It is important to format a business letter correctly to create a professional impression.
Here are the steps on how to format a business letter:
- Choose the right paper. Use white, high-quality paper with a watermark. The size of the paper should be 8.5 x 11 inches.
- Set the margins. The margins should be one inch on all sides.
- Use a clear and professional font. Times New Roman or Arial are two good choices. The font size should be 12 points.
- Choose a business letter format. There are three main business letter formats: block, modified block, and semi-block. The block format is the most common.
- Include your contact information. Your contact information should include your name, title, company name, address, phone number, and email address.
- Include the date. The date should be written in the same format as the date on the letterhead.
- Include the inside address. The inside address should include the recipient’s name, title, company name, address, and phone number.
- Use a salutation. The salutation should be formal and should address the recipient by their last name.
- Write the body of the letter. The body of the letter should be clear, concise, and professional.
- Use a complimentary close. The complimentary close should be formal and should be consistent with the salutation.
- Include your signature. Your signature should be handwritten.
- Print the letter. Print the letter on high-quality paper using a laser printer.
Here are some additional tips for formatting a business letter:
- Use active voice and avoid using contractions.
- Proofread the letter carefully before sending it.
- If you are sending the letter by email, attach a scanned copy of your signature.
