Ultimate Guide to Business Letter Format

A business letter is a formal written communication used to communicate with Businessfox.co.uk/ or organizations. It is important to format a business letter correctly to create a professional impression.

Here are the steps on how to format a business letter:

  1. Choose the right paper. Use white, high-quality paper with a watermark. The size of the paper should be 8.5 x 11 inches.
  2. Set the margins. The margins should be one inch on all sides.
  3. Use a clear and professional font. Times New Roman or Arial are two good choices. The font size should be 12 points.
  4. Choose a business letter format. There are three main business letter formats: block, modified block, and semi-block. The block format is the most common.
  5. Include your contact information. Your contact information should include your name, title, company name, address, phone number, and email address.
  6. Include the date. The date should be written in the same format as the date on the letterhead.
  7. Include the inside address. The inside address should include the recipient’s name, title, company name, address, and phone number.
  8. Use a salutation. The salutation should be formal and should address the recipient by their last name.
  9. Write the body of the letter. The body of the letter should be clear, concise, and professional.
  10. Use a complimentary close. The complimentary close should be formal and should be consistent with the salutation.
  11. Include your signature. Your signature should be handwritten.
  12. Print the letter. Print the letter on high-quality paper using a laser printer.

Here are some additional tips for formatting a business letter:

  • Use active voice and avoid using contractions.
  • Proofread the letter carefully before sending it.
  • If you are sending the letter by email, attach a scanned copy of your signature.
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